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Oceanside Parks & Recreation

specialevents@oceansideca.org

APPLICATION FOR BEACH WEDDING
OR USE OF STRAND PARK GAZEBO

No smoking within the gazebo or on the city beaches.

Please read the City of Oceanside Parks and Recreation Division policies and procedures for the use of this facility or city beach before completing this application.

Date of Activity

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I am requesting:

Times

Admission Charge

Will electricity be needed? (Strand Park Gazebo Only)

There is a fee of $25 for electricity.

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    STRAND PARK GAZEBO POLICIES AND PROCEDURES

    Rental Rates:   $84 per hour for resident groups, $105 per hour for nonresident groups.  Applicants are charged the hourly rate from start of set-up through end of cleanup. Hours beyond the 
    contracted amount will be billed to the applicant.

    Refundable Damage/Cleaning Deposits: For groups of less than 50, the refundable deposit is $150. For groups of more than 50, when approved, the refundable deposit is $250. Note:  Deposit amounts are at the discretion of the Special Events Office.

    Electricity Rate: $25

    Beach Wedding Policies/Procedures/Fees

    1. Application Fee- $150
    2. Public Venue Fee- $150
    3. Liability Insurance-fee varies based upon event factors
    4. No permits issued from May 15-September 15, annually.
    5. No amplified music
    6. No parking on the Strand to load/unload materials and supplies.
    7. Approved permits do not guarantee exclusive rights/access to designated area.

    Policies:

    1. Requests to use the Strand Park Gazebo or the City Beach must be made at least 30 days in advance, but no more than 365 days prior to the date of the proposed event. Authorization for use requested less than 30 days prior to the event date may be granted at the discretion of the Parks and Recreation Division-Special Events Office.
    2. The Parks & Recreation Division may refuse to reserve, or cancel, any application for due cause.  The division will give written notice of refusal or cancellation with appropriate explanation not less than seven days prior to the event.
    3. A non-refundable processing fee of $35 is due upon the submission of an application for use of the Strand Gazebo and $150 non-refundable fee for a beach wedding.
    4. All applicants will be required to provide liability insurance.  Applicants individual insurance may be used endorsing the City of Oceanside as additional insured for the dates/times of the event in the amount of $2,000,000 per occurrence and $4,000,000 aggregate.  Applicants may purchase insurance through the City of Oceanside Special Events Insurance Carrier.  The insurance fee is non-refundable.  Insurance purchased through the City will be obtained 30 days prior to your event.
    5. All application fees must be paid within three (3) working days after notification of receiving your application. 
    6. The balance of assessed rental fees, special fees and deposits must be paid fourteen (14) days prior to the scheduled event.
    7. Checks for fees due are to be made payable to the City of Oceanside or by using our online payment system.
    8. Usage allotted permit time.  Permit time schedules and charges must include set-up time.  Permit will be considered cancelled and fees forfeited if user is not at the facility 60 minutes after the beginning of the time for which applied.
    9. The Parks & Recreation Division activities and other City-sponsored events will retain first priority for use of all facilities.
    10. City facilities may not be reserved on the following holidays:  New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve and Christmas Day.
    11. No activity will be permitted which is in violation of local, state or federal statutes.  Applicants must adhere to all City, Police and Fire codes during their use of the facility.
    12. Applications will not be accepted from anyone less than 18 years of age.  Youth groups must have adult sponsors who guarantee observance of these rules and regulations.  In addition, a minimum of one adult per 25 young people is required at the activity.
    13. Users will be responsible for all damage, and must leave facilities in the same general condition as received.  The area outside the gazebo may be included in this responsibility.
    14. Appropriate damage deposits above and beyond required special service fees may be levied at the discretion of the City.
    15. No City facility may be altered or changed without written approval from the Parks & Recreation Division.  Signs or decorations to be affixed to the gazebo must have prior approval.  Nails, tacks, or any device which makes a hole are not allowed.  Only the use of tape or string is allowed.
    16. No advertising, solicitation of sales, posting of signs, or distribution of pamphlets using City facilities will be permitted without the consent of the Parks & Recreation Division.
    17. No donations, under any guise or circumstance, or for any purpose, shall be solicited at any City facility for causes not directly related to the activity in progress.
    18. In the event of a disagreement regarding interpretation of regulations governing the use of City facilities, patrons are to conform to the instructions of the representative of the City in charge and report the incident to the main office of the Parks & Recreation Division.
    19. Consumption of alcohol is prohibited in this facility and on the city beach.

    Policies and Procedures

    Smoking Policy

    To the greatest extent allowed by law, Permittee shall defend, indemnify and hold harmless the City and its officers, agents and employees (“Indemnified Parties”) against all claims for damages to persons or property arising out of the activities authorized by this special event permit, including the negligent acts, errors or omissions or wrongful acts or conduct of the Permittee, or its employees, agents, subcontractors, or others in connection with the special event.  Furthermore, Permittee shall defend, indemnify and hold harmless the Indemnified Parties  against all claims including claims for damages and/or equitable relief (whether based in mandamus, declaratory or injunctive relief) arising out of City’s approval of this special event permit.  Permittee’s indemnification shall include any and all costs, expenses, attorneys' fees, expert fees and liability assessed against or incurred by the City, its officers, agents, or employees in defending against such claims or lawsuits, whether the same proceed to judgment or not.  Further, Permittee at its own expense shall, upon written request by the City, defend any such suit or action brought against the Indemnified Parties subject to this indemnity.

    Indemnification Acknowledgement:

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